About WGGA

Wyoming Groundskeepers & Growers Association (WGGA)

About WGGA

Our organization delivers a high-quality annual conference and trade show for the promotion and continuing education of professionals in the Green Industry. We are a non-profit organization that is run by its members from both the private and public sector. The following categories with representation of the green industry include:

About Our Mission

The mission is accomplished by providing these essential services:

Vision Statement

To be the state recognized green industry association.

Mission Statement

To promote an effective green industry in Wyoming. To deliver a high-quality annual conference for the promotion and continuing education of professionals in Wyoming’s Green Industry. Involve all individuals in the ornamental horticulture, turfgrass, agronomy, arboriculture, urban forestry, landscape and irrigation construction/maintenance, both private and public sector professionals, and encouraged members to participate in the organization.

Article 1:

Constitution (Revised February 2024)

The name of this organization shall be the Wyoming Groundskeepers and Growers Association , also recognized as WGGA.

Article 2:

Constitution (Revised February 2024)

The purpose of this organization shall be to develop and promote an effective green industry by improving the professional growing and care of trees, shrubs, turf, and other plants associated with landscaped areas. Specific activities may include holding educational meetings, disseminating information, recognition of professional excellence, provision of research and educational support, promotion of tree and turf planting, and coordination of joint activities of the membership for mutual benefits.

Article 3:

Constitution (Revised February 2024)

Membership of this organization is open to any person who is interested in promoting the green industry.

Article 4:

Constitution (Revised February 2024)

Officers of this organization shall be the President, Vice-President, Secretary, Treasurer, and four Directors and the University of Wyoming Liaison (Vice Presidential recommendation to the Board of Directors as necessary). Their terms of office shall be as follows:


1) President - 1-year term
2) Vice-President - 1-year term
3) Secretary - 2-year term
4) Treasurer - 2-year term
5) 1st Board Member - 3-year term (Chairman of Membership Committee)
6) 2nd Board Member - 3-year term (Chairman of Meetings Committee)
7) 3rd Board Member - 3-year term (Chairman of Nominating Committee)
8) 4th Board Member - 1-year term (Immediate past President)
9) 5th Board Member – 1-year term (Ex- Officio, past President)
10) University of Wyoming Liaison as deemed necessary by the Board of Directors

The Vice-President, Secretary, Treasurer, and three Directors shall be elected by the members at the annual meeting or by a two-thirds majority vote of a current membership affirmative mailing response, provided that written notice of such amendment is sent to each member to allow at least 30 days response time. The Vice-President shall become President at the end of his or her one-year term as Vice-President.

Article 5:

Constitution (Revised February 2024)

The association constitution and by-laws will be reviewed annually by the Board of Directors. Any changes recommended by the Board of Directors will be submitted to the current active membership for review. Amendments to the constitution and by-laws shall be made by a two-thirds majority vote of the members voting at the annual meeting or by a two-thirds majority vote of current membership affirmative mailing response, provided that written notice of such amendment is sent to each member at least 30 days prior to the said meeting or that such mailing allows at least 30 days response time.

Article 6:

Constitution (Revised February 2024)

This association may be dissolved by a two-thirds majority vote of the members voting at the annual meeting or by a two-thirds majority vote of the current membership affirmative mailing response, provided that written notice of such action is sent to all members at least 30 days prior to such annual meeting, or that such mailing allows at least 30 days response time.

Article 1:

By-Laws (Revised February 2024)

The Board of Directors, consisting of the President, Vice-President Secretary, Treasurer, five Directors, and University of Wyoming Liaison (Vice Presidential recommendation to the Board of Directors as necessary), shall be the Executive Committee of the association. Any four, in coordination with the Executive Secretary, shall be responsible for the conduct of association business between annual meetings and shall work to support and promote membership activities for the mutual benefit of the green industry. The Board of Director offices should consist of representatives from each of the following general membership category classifications, as possible, to assure well-balanced association support of interests:

Article 2:

By-Laws (Revised February 2024)

To promote an effective green industry, the Board of Directors will be charged with delivering, at a minimum, a high-quality annual conference for the promotion and continuing education of professionals in the Green Industry, and will encourage the involvement of all individuals in the ornamental horticulture, turfgrass, agronomy, arboriculture, urban. forestry, landscape, and irrigation construction and maintenance industries, including both private or public sector professionals, and will further encourage association members to participate in the organization. To this end, the Board of Directors will publish issues of the green industry, providing technical and practical information on wgga.org.

Article 3:

By-Laws (Revised February 2024)

Annual membership dues will be set and approved by a majority vote of the Board of Directors voting at the annual conference meeting upon review of the treasurer’s report/P&L statement. Changes in membership dues will become effective at the close of the annual conference meeting. Payment of current dues before an annual meeting will entitle the member to full membership privileges until the beginning of the next subsequent annual meeting.

Article 4:

By-Laws (Revised February 2024)

Meetings of the association shall be called by the Board of Directors. Any member may, at any time, request the Board of Directors to call a meeting. Written notice of the meeting shall be sent to all members at least 30 days prior to such meeting.

Article 5:

By-Laws (Revised February 2024)

Committees shall be appointed by the Board of Directors. Standing committees will be:

Article 6:

By-Laws (Revised February 2024)

When a member of the Board of Directors is unable to complete the term of office, the vacancy shall be filled by appointment by the President and approved by the Board of Directors.

Article 7:

By-Laws (Revised February 2024)

"Deleted by the By-Laws, as the original Constitution and By-Laws were passed and adopted by original association forming membership." All association assets, upon dissolution of the association, shall revert to the University of Wyoming Agriculture Extension Service to be used to promote the green industry, as defined in this Constitution.

Article 8:

By-Laws (Revised February 2024)

All members who have paid their current dues shall be active members unless membership is divided into more than one class. Membership may be divided into four classes: Active, Associate, Student, and Honorary. Only active members shall have the right to vote or hold office. Division of membership into more than one class shall be by a majority vote of members voting at an annual meeting, provided that written notice of such action is sent to all members at least 30 days prior to such annual meeting or by a majority vote of current membership affirmative mailing response. provided that written notice of amendment is sent to each member to allow at least 30 days response time.

President Job Description:

Descriptions (Revised February 2024)

  • Promotion and publicity to Green industry professionals. 
  • Coordinate with the Executive Secretary to develop an annual calendar of meetings, the annual conference schedule, and the board member speaker list. Assist in securing locations. 
  • Comply in spirit and letter with the by-laws of the organization.
  • Appoint any open vacant board positions, monitor board members, and Executive Secretary positions.
  • WGGA booth responsibility at conference or other state conferences or organizations. 
  • Web updates submitted to Executive Secretary for publication.
  • Recruit conference speakers and speaker responsibilities/needs. 
  • Make CEU credits available to members at the conference registration. College or organization follow-up.
  • Review WGGA scholarship applications and make recommendations to the Board of Directors for a majority vote. Write Acceptance or decline letters. 

Vice President Job Description:

Descriptions (Revised February 2024)

  • Assist President with WGGA and green industry promotions. 
  • Assist the Executive Secretary with conference speakers’ master list of needs, session moderators, travel, and accommodations. 
  • Recruit conference speakers and speaker responsibilities as needed.
  • University of Wyoming relations and communications. Recommend the appointment of a UW Liaison board position for consideration by the President/Board of Directors as necessary.
  • Web updates, write articles, submit to Executive Secretary for publication.
  • Make CEU credits available to members at conference registration. College or organization follow-up. 
  • Exhibitor and membership recruitment. 

Secretary Job Description:

Descriptions (Revised February 2024)

  • Take board meeting minutes and conference and workshop records and submit them to the executive secretary.
  • Critique, write articles, and submit them to the executive secretary for web publication.
  • Historian, archives of past conferences and business. 
  • Recruit conference speakers and speaker responsibilities as needed.
  • Make CEU credits available to members at conference registration. College or organization follow-up. 
  • Assist the Executive Secretary in coordinating the annual conference as needed. 
  • Exhibitor and membership recruitment. 

Treasurer Job Description:

Descriptions (Revised February 2024)

  • Review the organization’s monthly financial statement: deposit all funds, issue checks for expenditures, and ensure adequate protection of the organization’s assets. 
  • Make at least quarterly reports to the Board. 
  • Publish the organization’s financial report in the newsletter annually. 
  • Make CEU credits available to members at conference registration. College or organization follow-up .
  • Recruit conference speakers and speaker responsibilities as needed.
  • Prepare a treasurer’s report, including a profit and loss statement, for the review of the Board of Directors at the annual conference to determine any necessary changes to association dues and submit to the Executive Secretary. 
  • Assist the Executive Secretary in preparing an annual budget report for review by the Board of Directors.

#1 Board Member Job Description:

Descriptions (Revised February 2024)

  • Trade shows exhibitors, recruitment, communications, and collecting and recording donations. 
  • Assist Executive Secretary during the trade show. 
  • Recruit conference speakers and speaker responsibilities needs.
  • Website updates, write articles, submit to Executive Secretary for publication. 
  • Make CEU credits available to members at conference registration. College or organization follow-up. 
  • Coordinate scholarship fundraising activities such as silent auctions, etc.
  • Vendor recruitment participation.
  • Collect scholarship funds and submit them to the Executive Secretary for deposit to the appropriate association account. 
  • Exhibitor and membership recruitment. 

#2 Board Member Job Description:

Descriptions (Revised February 2024)

  • Business Luncheon, election results. 
  • New board members, orientation, review job description. 
  • Web Site updates, write articles, submit to Executive Secretary for publication. 
  • Make CEU credits available to members at conference registration. College or organization follow-up. 
  • Recruit conference speakers and speaker responsibilities as needed. 
  • Exhibitor and membership recruitment. 

#3 Board Member Job Description:

Descriptions (Revised February 2024)

  • Nominations for board positions and recruitment are submitted to the Executive Secretary. 
  • Green industry safety issues, Pesticide, EPA & OSHA updates. 
  • Recruit conference speakers and speaker responsibilities as needed. 
  • Website updates, write articles, submit to Executive Secretary for publication. 
  • Make CEU credits available to members at conference registration. College or organization follow-up. 
  • Exhibitor and membership recruitment. 

Past President Job Description:

Descriptions (Revised February 2024)

  • Assist Vice President 
  • Assist Executive Secretary with conferences and activities. 
  • Recognition and appreciation awards 
  • Recruit conference speakers and speaker responsibilities as needed. 
  • Website updates, write articles, submit to Executive Secretary. 
  • Assist with the coordination of scholarship fundraising activities, etc., and vendor recruitment/participation.
  • Exhibitor and membership recruitment. 

Executive Secretary Job Description:

Descriptions (Revised February 2024)

The contract is to be reviewed, updated, and approved annually by a majority vote of the Board of Directors at the April Board Meeting. 

  • Conference Event Center coordination, exhibitors, speaker sessions, arrangements, food, coffee, and drinks.
  • Publish a quarterly newsletter, gather, edit, compile articles and advertisements, and distribute. 
  • Publish conference registration materials and distribute them.
  • Promote and advertise the Wyoming Groundskeepers & Growers Association and the interests of the members. 
  • Communications and correspondence with board members and general members 
  • Sales of advertising and promotional items, 
  • Publish membership directory after conference, review, and update list. 
  • Put together conference registration packets and coordinate registration table. 
  • Conference speakers, confirmations, travel, accommodations, presentation equipment needs, and moderator list.
  • Advise the Board in matters that will promote the green industry. 
  • Attend all board meetings and travel as needed by the President. 
  • Conference, trade publications, and other state organizations’ newsletters. 
  • Coordinate conference hotel and activities as needed. 
  • Conference banquet, arrangements, food, gifts. 
  • Develop annual conference schedule, board member, speaker list in coordination with board members. 
  • Coordinate necessary changes/updates to the association website. 
  • Summarize conference surveys and submit them to the Board of Directors. 
  • Submit approved scholarship funds to the appropriate recipient/organization.
  • Report distributions/cancellations of scholarship funds to the Board of Directors as necessary. 
  • Coordinate exhibitors’ booths, sales, and collection. 
  • Coordinate the publication of the website with board members. 
  • Coordinate with the President to develop an annual calendar of meetings, the annual conference schedule, and the board member speaker list.
  • Assist in securing locations. 
  • Coordinate with the Vice President to develop conference speakers master list of needs, session moderators, travel, and accommodations. 
  • Coordinate with the treasurer to prepare an annual budget report for review by the Board of Directors.
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